From 30 Minutes to 3: How to Transform TMF Intake & QC with AI Agents
A leaders’ brief on the agentic AI that’s available in TMF today
Key Takeaways
Whether you're building a business case, evaluating your options, or ready to move into deployment, this session will give you the clarity to take the next step.
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The intake bottleneck is a solvable problem
Agentic AI can reduce manual TMF intake and QC time from 30+ minutes per document to under 3, without a lengthy vendor implementation.
You don't need your eTMF vendor to do this
An AI orchestration layer can be built and deployed independently of your core eTMF system, giving you control of your own timeline and roadmap.
AI handles the routine, your team handles the judgment
The most effective agentic TMF workflows divide responsibilities clearly: agents manage ingestion, classification, and first-pass QC; humans manage exceptions, edge cases, and regulatory decisions.
TMF intake has always been the pressure point nobody talks about loudly enough. A document arrives. Someone has to identify what it is, check it against your quality rules, extract the right metadata, and get it into the right place. All of this is done manually, one at a time, from an inbox that never empties.
For most teams, that process takes 20 to 30 minutes per document. Multiply that across an active study and you have a function that is simultaneously critical to inspection readiness and chronically under-resourced, with TMF leaders caught in the middle: too much volume for the team, too much risk to let quality slip, and no obvious way out of the tradeoff. Agentic AI changes that equation, and it's available right now - without waiting on your eTMF vendor's roadmap.
In this session, we'll show senior TMF and clinical systems leaders how an AI orchestration layer built independently of your eTMF system can ingest documents, classify them, extract metadata, run QC, and queue them for human approval in a fraction of the time it takes today. Critically, independent doesn't mean disconnected: the orchestration layer surfaces directly within your existing eTMF, so your team works in the same environment they always have.
Bonus: Attendees will receive a free TMF AI Business Case Template designed to help you simplify getting buy-in for your next AI initiative.
