Migration That Protects Data Integrity and Keeps You Inspection-Ready
Execute accurate, compliant data migrations under tight timelines. From system upgrades to M&A consolidation, we deliver inspection-ready results – backed by domain subject matter experts who understand the platforms, the data, and the pressure.
Common challenges in migration
Reactive migrations triggered by inspection pressure
Many migrations begin only when an inspection is approaching. Teams discover missing metadata or gaps in the audit trail with a fixed timeline already in place. When the clock drives the work, projects become reactive, errors slip through, and inspection readiness erodes.
Data that is inconsistent, incomplete, or without regulatory meaning
Migration is rarely about simply moving documents from one system to another. It is about reconstructing the regulatory context that must follow each record. Legacy platforms deliver incomplete metadata or unstructured files that need enrichment before validation. Without expertise, organizations spend weeks untangling issues that should have been solved up front.
Limited capacity and unpredictable volume
Most organizations do not migrate data often, and when they do, the workload rarely matches available capabilities. Some lack migration skills altogether. Others have the knowledge but not the bandwidth when volume spikes to hundreds of thousands of documents. Without domain expertise, teams apply incorrect mappings, leading to costly rework.
Multiple sources and fragmented legacy systems
M&A activity, CRO transitions, and system upgrades create landscapes where information must be consolidated from several sources. Each legacy system has its own data model and associated quality issues. Aligning these into one consistent structure requires specialists who understand both the technical work and the regulatory implications behind it.
We solve this by
Strategic to tactical engagement models
Long-term migration strategy combined with hands-on execution. We plan roadmaps for system upgrades and M&A, then deliver repeatable migrations through structured workflows that reduce risk and speed up go-live.
Technology-agnostic approach
Transformations built around your environment, not vendor lock-in. We use tools like Alteryx, R, Python and AI-assisted enrichment where they add value, adapting to your landscape rather than forcing a fixed stack.
Technical and domain expertise combined
Former platform specialists work alongside clinical and regulatory SMEs who understand how data connects across systems. Technical precision stays grounded in real business and regulatory context.
Hands-on partnership as an extension of your team
We work directly with system owners and business leaders to validate data, resolve issues and manage risk in real time. Execution stays transparent, aligned and predictable through go-live.
Ready to strengthen your migration approach?
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What effective migration looks like
Accurate and fully compliant
Data is migrated with complete metadata, preserved audit trails and validated transformations. Your source of truth stays inspection-ready without gaps or last-minute fixes.
Executed within tight inspection windows
Migrations land within 60 to 90 days without sacrificing accuracy. Pre-built workflows and experienced teams prevent rework and keep timelines intact even under pressure.
Cost savings from unified systems
One source of truth removes the need for dual licensing. Data is enriched as part of the migration, not after. Efficient execution reduces internal resource strain and long-term operating costs.
Standardized processes across the organization
Data structures align. Processes harmonize. Teams work from consistent information regardless of which legacy system it originated from.
Hear from our clients
Practical results delivered through deep life science expertise.
Why life science companies choose Epista
Migration experts with real Veeva experience
Our team includes former Veeva migration architects and implementation specialists. They know eTMF, QualityDocs and RIM data models in detail and understand what compliant migrations require in practice.
Technology-agnostic and flexible
We use Alteryx, custom code and AI-assisted tooling based on your needs, not proprietary lock-in. You get an approach tailored to your landscape, not a one-size-fits-all migration engine.
Technical depth combined with domain insight
Migration is not just moving files. Our clinical, regulatory and quality SMEs ensure data transformations preserve business meaning and regulatory context across systems.
Hands-on execution as part of your team
We work directly with business leaders, not through offshore intermediaries. You get real-time communication, transparent progress and issue resolution that happens in hours, not days.